SourceDogg Privacy Policy

Policy Version Date: May 21, 2018

We are committed to safeguarding the privacy of our Website visitors and Product users.

This Policy adopts the fundamental principles of the EU’s General Data Protection Regulation (“GDPR”) as the minimum standard to which SourceDogg, its employees, and suppliers will have to adhere.

In this policy, “we”, “us” and “our” refer to Big Dogg Technologies Ltd t/a SourceDogg.


1. About us

 

Big Dogg Technologies Ltd t/a SourceDogg is a successful Cloud software provider allowing both non-procurement professionals and experts to easily interact with suppliers, manage supplier master data, business spend and control contracts.

Our registered number is 475185 and registered office is 7 Galway Technology Centre, Mervue Business & Technology Park, Galway, Ireland.

We are committed to protecting your privacy. This Privacy Policy forms part of our legal information and sets out how we handle data which identifies you. If you have any queries concerning your personal information, please contact us at privacy@sourcedogg.com


2. Definitions

 

SourceDogg Account – An account you create (a Supplier Account) or an Account you ask us to create on your behalf (a Buyer / Supplier Account) and which SourceDogg may use in communicating with you or providing SourceDogg Products to you, which contains your first name, last name, email, and username. It is accessed via a username and password and can be used to manage your Personal Data.

SourceDogg Product – Any SourceDogg Software Product that is offered as a hosted solution, where the software is installed and maintained by SourceDogg and provided to you as a service (Software as a Service) including the SourceDogg Service.

SourceDogg Service – is the provision of an online venue for buyers to conduct online procurement and for bidders and suppliers to submit information, quotations, and tenders via the Site or such other website notified by SourceDogg from time to time and includes all services, applications and tools provided by SourceDogg for this purpose.

SourceDogg Subscriber – is any Registered User of the SourceDogg Service who wishes to use the SourceDogg Service in its capacity as a buyer.

SourceDogg Terms of Use – Means SourceDogg Subscription Agreement, SourceDogg Terms of Use for a product or a service, SourceDogg License Agreement, or other agreement you have in place with SourceDogg covering SourceDogg Product or services.

SourceDogg Website – Any website that is the property of SourceDogg, including but not limited to everything hosted under the top-level domain SourceDogg.com.

3. What information do we collect and why?

 

SourceDogg collects identifying information from visitors to the website, visitors to SourceDogg landing pages, when you use the Website and Product or when you download content. Details of the information collected and how it is used is given below:

Contact Information – In order to provide you with the service that you have requested, or a particular query that you have submitted, SourceDogg collects information including, but not limited to, information such as:

• Name
• Address
• Telephone number
• Email Address
• Other data collected that could directly or indirectly identify you

Please note that there may be instances where it may be necessary for us to communicate with you, in any event, for administrative or operational reasons relating to our service. Company identification information supplied by you may be used to create a profile used to identify your organisation (see organisation profiles below).

Organisation Profiles – Upon registration of a new organisation, SourceDogg automatically creates a Supplier Profile for that organisation with the organisation information provided during the registration process. The information on these pages is controlled by the User through their SourceDogg account. SourceDogg is not responsible for any content displayed on these pages and it is the sole responsibility of the User to maintain their profile correctly.

Specific Business Information – Specific Business Information requested and supplied by you (Registered User of SourceDogg Product) is transferred only between the requesting and supplying parties and is not visible or accessible to any other Registered User of SourceDogg, except where you choose to share information to multiple Buyers and/or Suppliers through the Product. This arises, usually, but is not limited to, during the course of tenders, requests for information, proposals, and quotations. SourceDogg may use submitted information in the preparation of high-level statistical reporting as part of the service to users or for internal purposes. Such reporting contains only anonymous, aggregated data forms so as not to identify your company or relate any specific data to it.

Monitoring – When you use SourceDogg Website and SourceDogg Product, we anonymously record the details of the pages you look at, but this data is not personally identifiable. We use this data to monitor site traffic and analyse paths customers take through our site, which enables us to improve the service we provide. This information is only used by us and is not passed to any other party.

Log Files and Statistics – Like many software companies, SourceDogg records the IP addresses of visitors of its website in order to identify and protect from malicious requests. We may use other requested resources, timestamps and HTTP user agents to analyse trends, administer the system and gather broad demographic information for aggregate use.


4. How we utilise information

 

We use customer data to provide the service and for compatibility purposes including day-to-day operations and the following:

• We may process your data for troubleshooting, which is aimed at preventing, detecting, and repairing problems affecting the operation of services.

• We may process your data for the ongoing improvement of features, such as increasing those that improve the reliability of our services or involve detection of, and protection against, threats to the services or customer data (for example, malware or spam).

• We may process data about your use of our Website and Product (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency, and pattern of your service use. The source of the usage data is our application insights analytics and the live chat system. This usage data may be processed for the purposes of analysing the use of the Website and Product. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and customer services;

• We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may be used for product notifications, product updates (release notes), or training purposes etc. Our website will generate the metadata associated with communications made using the Website contact forms, the Product registration page and Service Desk/Live Chat system. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our Website, Product and business communications with users;

• We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

• In addition to the specific purposes for which we may process your personal data set out in this Section 4, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.


5. Who will it be shared with?

 

By registering with SourceDogg you are becoming a user of the SourceDogg network. Supplier users will have the opportunity to secure more business and Registered Buyer users will have the opportunity to access similar benefits to SourceDogg in other business areas. SourceDogg will not sell, distribute or lease your personal information to third parties unless we have your permission. We may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.


6. What are your rights?

 

We have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

In accordance with the EU GDPR 2016/679 (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC), you have a right to:

• Access: Request access to and a copy of personal information;
• Restriction: Ask us to restrict processing of personal information in certain circumstances;
• Rectification: Have any inaccuracies in your personal information corrected;
• Deletion: Ask us to delete your personal information in certain circumstances (e.g. if the information is no longer necessary for the purposes for which it was collected);
• Objection: Object to further processing your personal information in certain circumstances;
• Portability: Can ask us to provide your personal information in a structured, commonly used and machine-readable format in certain circumstances.
• Withdrawal of consent: Where we rely on your consent to process personal information, you have the right to decline consent and/or if provided, to withdraw it at any time.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances, you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes, and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims. Please also refer to Section 7 of this Policy for further exclusions.

In some circumstances, you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

To the extent that the legal basis for our processing of your personal data is:

• consent; or
• that the processing is necessary for the performance of a contract to which you are party,
• or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

7. Retaining and deleting personal data

 

The personal information held by us is processed by computers situated in the EU. Hosting and storage of your data take place in Datacentres which are in the EU.

When you register an account with us, we will retain the information that you provide to us for as long as you hold this account.

If you instruct SourceDogg to close your account and you have not shared any data with other Registered Users we will continue to retain your data for a period of 12 Months in accordance with our backup and disaster recovery policies and procedures.

Where you have explicitly chosen to share your data with a SourceDogg Subscriber, the SourceDogg Subscriber’s Data Retention Period applies and you must provide SourceDogg with the Subscriber’s written approval before data can be deleted from the Product.

When data has been aggregated or otherwise rendered anonymous in such a way that you are no longer identifiable, this data can be retained beyond the 12 month period.

In other cases, the personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

Notwithstanding the other provisions of this Section 7, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

8. How to access and control your data

 

We provide a comprehensive, user-friendly administration interface (the Account settings area of SourceDogg Product) to authorized customer administrators that allows them to control access to the service, function and data level.

User registration and access rights management are achieved via this interface. Access to which may be protected if required by IP Address filtering.

If you require a copy, rectification or erasure of data, please send a request in writing to privacy@sourcedogg.com with Rectification of Personal Data Request or Erasure of Personal Data Request in the subject bar. The request must originate from a registered company email account.

9. Cookies

 

What are cookies – A cookie is a small computer software file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences and communicating with you appropriately.

How we use cookies – We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

10. Security

 

The security of your data is important to us. We follow generally accepted standards to store and protect the personal data we collect, both during transmission and once received and stored, including utilization of encryption where appropriate. Other security measures remain the responsibility of the users of the SourceDogg Website and Product such as:

• To protect against unauthorised access to login details;
• To avoid opening more than one browser of the same type whilst using the website, and to remember to close down all browser windows when finished;
• To avoid sharing a computer with someone else, or if using a public Internet access then we advise the deletion of browsing history before logging off the computer. This will help ensure any personal information stored temporarily in the computer’s memory is lost.

11. Links to other sites

 

Our Website and Product may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over external websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. It is recommended that you exercise caution and review the privacy statement applicable to all websites that you visit.

12.  International transfers of personal information

 

As the internet can be assessed worldwide, if you are visiting the site from outside the EU, your visit will necessarily result in the transfer of information across international borders. By visiting this site and communicating electronically with us you are consenting to these transfers.

 

13. Children

 

Our products and services are not designed for and are not offered to children under the age of 16. If we discover that a person under the age of 16 has submitted information directly to us, we will endeavour to delete the information from our systems.

 

14. Changes in our privacy policy

 

We reserve the right to change, modify, add or remove provisions of this Privacy Policy. Any changes to this Policy will be shown here, and we recommend that you check this Policy again from time to time.

If you have questions or comments about this Privacy Policy or the processing of personal data collected on this website, contact us by email at privacy@sourcedogg.com.

 

15. Contact us

 

You may exercise any of your rights in relation to your personal data to us by emailing privacy@sourcedogg.com

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so by contacting the Office of the Data Protection Commissioner at:

SourceDogg Privacy Policy

 

Policy Version Date: May 21, 2018

We are committed to safeguarding the privacy of our Website visitors and Product users.

This Policy adopts the fundamental principles of the EU’s General Data Protection Regulation (“GDPR”) as the minimum standard to which SourceDogg, its employees, and suppliers will have to adhere.

In this policy, “we”, “us” and “our” refer to Big Dogg Technologies Ltd t/a SourceDogg.

 

1. About us

 

SourceDogg UK Ltd is a successful Cloud software provider allowing both non-procurement professionals and experts to easily interact with suppliers, manage supplier master data, business spend and control contracts.

Our registered number is 08519448 and registered office is 2 Kings Hill Ave, Kings Hill, West Malling, ME19 4AQ, United Kingdom.

We are committed to protecting your privacy. This Privacy Policy forms part of our legal information and sets out how we handle data which identifies you. If you have any queries concerning your personal information, please contact us at privacy@sourcedogg.com

 

2. Definitions

 

SourceDogg Account – An account you create (a Supplier Account) or an Account you ask us to create on your behalf (a Buyer / Supplier Account) and which SourceDogg may use in communicating with you or providing SourceDogg Products to you, which contains your first name, last name, email, and username. It is accessed via a username and password and can be used to manage your Personal Data.

SourceDogg Product – Any SourceDogg Software Product that is offered as a hosted solution, where the software is installed and maintained by SourceDogg and provided to you as a service (Software as a Service) including the SourceDogg Service.

SourceDogg Service – is the provision of an online venue for buyers to conduct online procurement and for bidders and suppliers to submit information, quotations, and tenders via the Site or such other website notified by SourceDogg from time to time and includes all services, applications and tools provided by SourceDogg for this purpose.

SourceDogg Subscriber – is any Registered User of the SourceDogg Service who wishes to use the SourceDogg Service in its capacity as a buyer.

SourceDogg Terms of Use – Means SourceDogg Subscription Agreement, SourceDogg Terms of Use for a product or a service, SourceDogg License Agreement, or other agreement you have in place with SourceDogg covering SourceDogg Product or services.

SourceDogg Website – Any website that is the property of SourceDogg, including but not limited to everything hosted under the top-level domain SourceDogg.com.

 

3. What information do we collect and why?

 

SourceDogg collects identifying information from visitors to the website, visitors to SourceDogg landing pages, when you use the Website and Product or when you download content. Details of the information collected and how it is used is given below:

Contact Information – In order to provide you with the service that you have requested, or a particular query that you have submitted, SourceDogg collects information including, but not limited to, information such as:

• Name
• Address
• Telephone number
• Email Address
• Other data collected that could directly or indirectly identify you

Please note that there may be instances where it may be necessary for us to communicate with you, in any event, for administrative or operational reasons relating to our service. Company identification information supplied by you may be used to create a profile used to identify your organisation (see organisation profiles below).

Organisation Profiles – Upon registration of a new organisation, SourceDogg automatically creates a Supplier Profile for that organisation with the organisation information provided during the registration process. The information on these pages is controlled by the User through their SourceDogg account. SourceDogg is not responsible for any content displayed on these pages and it is the sole responsibility of the User to maintain their profile correctly.

Specific Business Information – Specific Business Information requested and supplied by you (Registered User of SourceDogg Product) is transferred only between the requesting and supplying parties and is not visible or accessible to any other Registered User of SourceDogg, except where you choose to share information to multiple Buyers and/or Suppliers through the Product. This arises, usually, but is not limited to, during the course of tenders, requests for information, proposals, and quotations. SourceDogg may use submitted information in the preparation of high-level statistical reporting as part of the service to users or for internal purposes. Such reporting contains only anonymous, aggregated data forms so as not to identify your company or relate any specific data to it.

Monitoring – When you use SourceDogg Website and SourceDogg Product, we anonymously record the details of the pages you look at, but this data is not personally identifiable. We use this data to monitor site traffic and analyse paths customers take through our site, which enables us to improve the service we provide. This information is only used by us and is not passed to any other party.

Log Files and Statistics – Like many software companies, SourceDogg records the IP addresses of visitors of its website in order to identify and protect from malicious requests. We may use other requested resources, timestamps and HTTP user agents to analyse trends, administer the system and gather broad demographic information for aggregate use.

 

4. How we utilise information

 

We use customer data to provide the service and for compatibility purposes including day-to-day operations and the following:

• We may process your data for troubleshooting, which is aimed at preventing, detecting, and repairing problems affecting the operation of services.

• We may process your data for the ongoing improvement of features, such as increasing those that improve the reliability of our services or involve detection of, and protection against, threats to the services or customer data (for example, malware or spam).

• We may process data about your use of our Website and Product (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency, and pattern of your service use. The source of the usage data is our application insights analytics and the live chat system. This usage data may be processed for the purposes of analysing the use of the Website and Product. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and customer services;

• We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may be used for product notifications, product updates (release notes), or training purposes etc. Our website will generate the metadata associated with communications made using the Website contact forms, the Product registration page and Service Desk/Live Chat system. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our Website, Product and business communications with users;

• We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

• In addition to the specific purposes for which we may process your personal data set out in this Section 4, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

 

5. Who will it be shared with?

 

By registering with SourceDogg you are becoming a user of the SourceDogg network. Supplier users will have the opportunity to secure more business and Registered Buyer users will have the opportunity to access similar benefits to SourceDogg in other business areas. SourceDogg will not sell, distribute or lease your personal information to third parties unless we have your permission. We may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

 

6. What are your rights?

 

We have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

In accordance with the EU GDPR 2016/679 (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC), you have a right to:

• Access: Request access to and a copy of personal information;
• Restriction: Ask us to restrict processing of personal information in certain circumstances;
• Rectification: Have any inaccuracies in your personal information corrected;
• Deletion: Ask us to delete your personal information in certain circumstances (e.g. if the information is no longer necessary for the purposes for which it was collected);
• Objection: Object to further processing your personal information in certain circumstances;
• Portability: Can ask us to provide your personal information in a structured, commonly used and machine-readable format in certain circumstances.
• Withdrawal of consent: Where we rely on your consent to process personal information, you have the right to decline consent and/or if provided, to withdraw it at any time.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances, you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes, and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims. Please also refer to Section 7 of this Policy for further exclusions.

In some circumstances, you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

To the extent that the legal basis for our processing of your personal data is:

• consent; or
• that the processing is necessary for the performance of a contract to which you are party,
• or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

 

7. Retaining and deleting personal data

 

The personal information held by us is processed by computers situated in the EU. Hosting and storage of your data take place in Datacentres which are in the EU.

When you register an account with us, we will retain the information that you provide to us for as long as you hold this account.

If you instruct SourceDogg to close your account and you have not shared any data with other Registered Users we will continue to retain your data for a period of 12 Months in accordance with our backup and disaster recovery policies and procedures.

Where you have explicitly chosen to share your data with a SourceDogg Subscriber, the SourceDogg Subscriber’s Data Retention Period applies and you must provide SourceDogg with the Subscriber’s written approval before data can be deleted from the Product.

When data has been aggregated or otherwise rendered anonymous in such a way that you are no longer identifiable, this data can be retained beyond the 12 month period.

In other cases, the personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

Notwithstanding the other provisions of this Section 7, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

 

8. How to access and control your data

 

We provide a comprehensive, user-friendly administration interface (the Account settings area of SourceDogg Product) to authorized customer administrators that allows them to control access to the service, function and data level.

User registration and access rights management are achieved via this interface. Access to which may be protected if required by IP Address filtering.

If you require a copy, rectification or erasure of data, please send a request in writing to privacy@sourcedogg.com with Rectification of Personal Data Request or Erasure of Personal Data Request in the subject bar. The request must originate from a registered company email account.

 

9. Cookies

 

What are cookies – A cookie is a small computer software file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences and communicating with you appropriately.

How we use cookies – We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

 

10. Security

 

The security of your data is important to us. We follow generally accepted standards to store and protect the personal data we collect, both during transmission and once received and stored, including utilization of encryption where appropriate. Other security measures remain the responsibility of the users of the SourceDogg Website and Product such as:

• To protect against unauthorised access to login details;
• To avoid opening more than one browser of the same type whilst using the website, and to remember to close down all browser windows when finished;
• To avoid sharing a computer with someone else, or if using a public Internet access then we advise the deletion of browsing history before logging off the computer. This will help ensure any personal information stored temporarily in the computer’s memory is lost.

 

11. Links to other sites

 

Our Website and Product may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over external websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. It is recommended that you exercise caution and review the privacy statement applicable to all websites that you visit.

 

12. International transfers of personal information

 

As the internet can be assessed worldwide, if you are visiting the site from outside the EU, your visit will necessarily result in the transfer of information across international borders. By visiting this site and communicating electronically with us you are consenting to these transfers.

 

13. Children

 

Our products and services are not designed for and are not offered to children under the age of 16. If we discover that a person under the age of 16 has submitted information directly to us, we will endeavour to delete the information from our systems.

 

14. Changes in our privacy policy

 

We reserve the right to change, modify, add or remove provisions of this Privacy Policy. Any changes to this Policy will be shown here, and we recommend that you check this Policy again from time to time.

If you have questions or comments about this Privacy Policy or the processing of personal data collected on this website, contact us by email at privacy@sourcedogg.com.

 

15. Contact us

 

You may exercise any of your rights in relation to your personal data to us by emailing privacy@sourcedogg.com. If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so by contacting the Information Commissioner’s Office at: